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Safety Management System Development

As an employer, you have a duty of care towards your employees to ensure that their health & safety at work is respected, managed and provided for. If you do not implement the appropriate policies and procedures, then the consequences can be severe.  Vision Safety can help your business to ensure that you are compliant and adhere to all the necessary obligations, requirements and standards. We can enhance your existing SMS, or build a new system specific to your needs and risk profile


According to the Health and Safety Executive, there are over 150,000 injuries in the workplace each year in the UK. If such an injury were to happen in your workplace, you could face serious consequences unless you have the correct health and safety policies and procedures in place. But what do we mean by ‘health and safety policies and procedures’?

 simply, a policy is a statement that you are maintaining the required level of health and safety in the workplace; this should include the procedures (tasks, roles & responsibilities,  etc.) you have in place to achieve this.

Therefore, typical Safety Management System should include:

  • A signed Safety Policy
  • The risks present in your workplace: are you aware of the risks? Are you monitoring them and reducing them wherever possible? Are your staff informed and updated on potential hazards and risks in the workplace?
  • How you are managing any hazardous substances, equipment or machinery? Are your staff informed, educated and trained in these areas?
  • The actions required to minimise these risks: are you doing the best you can to ensure all risks are managed and minimized?
  • Whose responsibility it is to ensure these actions are taken? What are your reporting lines and  management structure when it comes to health & safety?
  • Who records and monitors incidents and tasks? Do you have clear monitoring systems in place?
  • What happens in case of emergencies? What happens if the worst happens?

Vision Safety can  develop a specific health and safety Management System for you, complete with an inspection of your premises to ensure nothing has been missed. We also provide clients with risk assessment templates to ensure all future new hazards can be assessed.

The following material presents a brief Occupational Health and Safety Management System Development Plan. It summarizes the general approach you would take to develop your own unique Occupational Health and Safety Management System (OHSMS).

  1. Define the scope of your OHSMS.
  2. OHSMS policy.
  3. Develop a methodology to identify hazards and assess risks.
  4. Establish procedures to identify hazards and assess risks.
  5. s hazards and assess your risks.
  6. Establish procedures to evaluate and select OH&S controls.
  7. Evaluate the adequacy of your existing OH&S controls.
  8. Select OH&S controls that reduce your OH&S risks.
  9. Document the results of your control selection process.
  10. Identify relevant legal and nonlegal OH&S requirements.
  11. Respect all relevant legal and nonlegal OH&S requirements.
  12. Establish unique OH&S objectives for your organization.
  13. Establish programs to achieve your OH&S objectives.
  14. Appoint a member of top management to manage OH&S.
  15. Ensure the competence of those who influence OH&S.
  16. Identify your OH&S training and awareness needs.
  17. Establish OH&S training and awareness procedures.
  18. Implement OH&S training and awareness procedures.
  19. Establish procedures to manage OH&S communications.
  20. Establish procedures to manage OH&S participation.
  21. Document your organization’s unique OHSMS.
  22. Control your organization’s OH&S documents and records.
  23. Implement controls to manage OH&S hazards and risks.
  24. Establish an OH&S emergency management process.
  25. OH&S performance.
  26. Record the results of your OH&S monitoring and measuring.
  27. Evaluate compliance with legal and nonlegal requirements.
  28. Record the results of your OH&S compliance evaluations.
  29. Establish procedures to investigate OH&S incidents.
  30. Establish nonconformity management procedures.
  31. Perform regular internal audits of your OHSMS.
  32. Review your OHSMS at planned intervals.
  33. Update and improve your OHSMS.


A gap analysis would compare your existing OHSMS with the OHSAS 18001 requirements. Such a comparison would pinpoint the areas that
fall short of the standard (the gaps). By focusing on filling your unique occupational health and safety gaps, you will soon comply with the
OHSAS 18001 standard.

If you already have an existing OHSMS , a gap analysis is more targeted and efficient. It is more targeted and efficient because it takes an incremental approach and ignores areas that already comply with the standard.



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